Case study · Harbour Wealth Partners
How a Financial Advisory Firm Improved Client Retention by 28%
A boutique advisory firm added dedicated account managers for 200+ clients — driving retention, reviews, and referral growth without hiring locally.
28%
Retention improvement
100%
Review completion
40%
Referral growth
3
AMs deployed
At a glance
Challenge, solution, and results
Challenge
Harbour Wealth Partners' advisers were managing 200+ clients each with minimal proactive touchpoints. Annual reviews were delayed, at-risk clients weren't flagged, and referrals had plateaued.
Solution
Apex Admins placed three account managers to own client onboarding, quarterly check-ins, review scheduling, and CRM hygiene in Salesforce — freeing advisers for high-value conversations.
28% improvement in client retention, 100% annual review completion, and referrals increased 40% year-over-year.
The story
How Harbour Wealth Partners scaled with remote talent
Harbour Wealth Partners had built a strong reputation in Sydney's eastern suburbs — but growth strained the client experience. Advisers were technically excellent but too stretched for proactive relationship management.
Managing partner David Walsh explored hiring local client service staff but faced $65k+ salaries and limited candidates with financial services experience. Apex Admins proposed a team of three account managers at a fraction of the cost.
The AMs owned Salesforce pipelines: onboarding new clients, scheduling annual reviews, sending market update summaries, and flagging at-risk accounts based on engagement signals.
Within two quarters, client retention improved 28%. Annual review completion hit 100% for the first time. Client referrals grew 40% — attributed directly to improved touchpoint consistency.
"Our advisers finally focus on advice, not admin. Client satisfaction scores are the highest they've been in five years."
Key takeaways
- Financial services needs discreet, professional AMs
- CRM hygiene enables proactive client management
- Retention ROI exceeds AM cost within one quarter
- Advisers + AMs model scales AUM growth
Timeline
How it unfolded
The key phases from first conversation to a working remote team.
-
1
Week 1
Salesforce audit, client segmentation, AM shortlist.
-
2
Week 3
Three AMs onboarded with review cadence SOPs.
-
3
Quarter 1
Review backlog cleared; at-risk client program live.
-
4
Quarter 2
28% retention lift; referrals up 40%.
Talent deployed
Roles Harbour Wealth Partners hired
Hire Executive Assistants
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