Service
Virtual Executive Assistants
A virtual executive assistant gives C-suite leaders real support without adding headcount. Calendars, stakeholders, confidential work, handled end to end.
5–7 days
Average match time
60%
Cost savings vs local hire
98%
Client retention
The role
Executive Assistants from Apex Admins are selected for discretion, judgment, and the ability to operate at a strategic level. They manage complex calendars across time zones, coordinate board materials, and act as a force multiplier for senior leadership.
Ideal for CEOs, founders, and directors who need a trusted partner — not just task execution — with experience supporting Australian and international executives.
What they handle
- 01 Executive calendar management
- 02 Board & investor meeting prep
- 03 Travel & itinerary planning
- 04 Stakeholder liaison
- 05 Confidential document handling
- 06 Project coordination
What you get
Key deliverables from week one
Concrete outputs your Virtual Executive Assistants will own once they are onboarded.
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01
Calendar orchestration
Priority-based scheduling with buffer time and conflict resolution.
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02
Meeting preparation
Agendas, briefing docs, and follow-up action tracking.
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03
Travel management
End-to-end booking, itineraries, and last-minute changes.
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04
Executive reporting
Weekly briefings on priorities, commitments, and decisions needed.
Use cases
Where this role fits best
- CEO / founder support
- Managing director operations
- Board meeting cycles
- High-volume stakeholder coordination
Industries
Commonly hired by
Also available
Hire Virtual Executive Assistants
Requirements, FAQs, and dedicated hiring information for this role.
Open hire page →Why Apex Admins
Why hire Virtual Executive Assistants through us
You get people who have already been screened — not a pile of CVs to sort through.
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Fast placement
Matched candidates within 5–7 business days.
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Fully vetted
Skills tested, references verified, interview-ready.
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AEST aligned
Working Australian business hours for real-time collaboration.
How it works
Four steps to your new Virtual Executive Assistants
A clear process from first call to someone working in your business.
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1
Tell us what you need
A short call to understand the role, hours, tools, and team fit.
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2
Review your shortlist
We send a small number of suitable candidates — not a long list to wade through.
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3
Interview and trial
Meet the people you like. Run a trial before any longer commitment.
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4
Onboard and grow
Once someone is working well, it is easy to add more roles as you scale.
Questions
Common questions about Virtual Executive Assistants
Straight answers before you book a consultation.
Related
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Get started
Ready to hire Virtual Executive Assistants?
Book a free consultation. Shortlist usually within a week. Pay nothing until you hire.
Book Consultation